Executive Assistant to CEO

Position Title:

Executive Assistant to CEO

Employee Name:

Grade :

M08/M09

Department:

CEO’s Office

Location:

Pune

Reports to:

CEO

Reported by:

 -

ACG is the world’s only integrated pharma manufacturing solutions company. We are headquartered in Mumbai, India. ACG has a presence in over 100 countries with its products and services that strive to provide world-class technology across multiple domains. We offer a complete range of solutions beginning with empty capsules; granulation and tablet coating; capsule filling; tabletting; packaging films; blister packing and carton packing to the end-of-line solutions and track and trace systems.

The incumbent will assist CEO of ACG Engineering in:

• Providing comprehensive administrative support to the CEO by managing calendars, expenses, correspondence, and travel arrangements with meticulous attention to details.
• Facilitate smooth operations of day-to-day meetings, briefings, and corporate functions, ensuring senior leaders are well-prepared and informed.
• Support in preparation of various reports on key business parameters to facilitate decision making.

Level Specific Accountabilities:

General Administration:

• Provide comprehensive administrative support to the CEO by managing calendars, expenses, correspondence, and travel arrangements with meticulous attention to details.
• Ensure timely follow-ups and responses to emails, maintaining an organized inbox and facilitating efficient task completion for the CEO.
• Facilitate smooth operations of day-to-day meetings, briefings, and corporate functions, ensuring senior leaders are well-prepared and informed.
• Manage office logistics, including greeting visitors, arranging events, and overseeing office layout and equipment maintenance to optimize efficiency.
• Coordinate high-level meetings, corporate events, and agendas, ensuring seamless logistics and effective communication for senior leadership team.
• Manage confidential information, draft reports, and facilitate communication with stakeholders, with meticulous attention to details and professionalism.

Business & financial analytics:

• Collaborate with clients, stakeholders, and internal teams to ensure transparent communication, manage expectations, and deliver on all requirements and deadlines.
• Support in preparation of various reports on key business parameters to facilitate decision making.
• Establish & maintain master records of all confidential documents and approvals.
• Support in preparing strategic powerpoint presentations and act as point of contact for the CEO’s office.
• Provide confidential support and display good judgment and discretion/handle confidential information which would have immediate impact on company performance if shared beyond its intended audience.

Budgeting & Forecasting

• Support preparation of annual business plan
• Monitor monthly departmental performance

Scope of Decision Making:

• Operates with direct and detailed instructions with limited supervision
• Escalates any deviations and out of specifications and seeks guidance to resolve the same.

Internal Interfaces

External Interfaces

• Internal Stakeholders (Primarily SLT, FHs) from all functions, Business Units across ACGE.
• Group Corporate

• Board of Directors

Persona

Level

Competency

Level

Integrator

3

Business Acumen

3

Partner

4

Analytical tools (Power Bi, Excel, SAP etc.)

3

Nurturer

3

Stakeholder Management

5

Communication

5

Corporate etiquette

5

Cross-functional team working

5

Quality and service orientation

5

Minimum Requirement

Desired

Level of Education

• Any Graduate

• Post Graduate Diploma (Any Specialisation)

Experience

• 7 to 10 yrs

• 8 to 10 yrs