Coordinator, Pithampur SCM

Strategic and planning

Functional

Core

• To check availability of vehicles in System for daily vehicle planning and loading.
• To plan the vehicles as per delivery date and vehicles to be planned as per vehicle capacity.
• To make the delivery challan and inform to Vehicle Loader and Document executive for preparing invoice and E-way bills & other documents for smooth delivery.
• To make the monthly OTDIF report for information to all concerned department for analysis of achieving OTDIF.
• To check the Transporter bills and make the tracker for bills pending so that transporter will get payment on time.
• To make detention report & circulate to all concerned CSR so that they can inform to customer for cost of loss to the ACG.
• To run the daily Domestic despatch plan in the SAP as per delivery date to achieve OTDIF.  Report - ZACG_despplan
• Dispatch Planning - In order to maintain dispatch as per budget & on time.
• To make sure availability of Vehicle/Container on time
• To make sure availability of proper documentation for SEZ
• To make E-way Bill of all container/Vehicle and maintain data.
• To follow up for HFX orders and circulation report for HFX stocks
• To arrange vehicle on time and to make sure utilization of full vehicle capacity

MIS Reports:

• To circulate daily, weekly and monthly MIS for Dispatch :

• • DAILY DISPATCH REPORT
  • TODAY DISPATCH PLAN
  • MONTHLY DELIVERY CHALLAN REPORT
  • DOMESTIC OTD & OTIF REPORT
  • EXPORT OTD REPORT
  • INVENTORY AGEING REPORT
  • CUSTOMER RETURN DATA
  • PFD SHIFT SCHEDULE
  • DETENTION DATA

• In Order to maintain difference between System and Actual on minimum level and to be reconciled by Bar Code Scanning (Gel/HPMC) in , Quarterly ,Half Yearly and Yearly Stock report
• In Order to maintain difference between System and Actual on minimum level and to be reconciled by generating report in Excel.
• In order to maintain inventory levels ZPPREG scanning to be done on daily basis.
• ZPRPK and WIP to cleared on monthly basis(Hard Copy to be signed and maintained per month
• In order to maintain Age stock analysis of entire stock on monthly basis and to eliminate non-moving stock. Assumptions, Inventory Aging report to be shared with HOD & Finance.
• Daily dispatch information to CSR / Sales,  So that customer will not cancel the order or vehicle will not be detained at customer end.
• Weekly meeting with Transporters in view with further requirements & vehicle planning to ensure dispatch continuity.
• Temperature graph & Bills submitted by transporters in order to ensure proper SOP is followed.
• To ensure weekly Sales Hold is discussed & informed to Sales for timely clearance & to keep control on inventory levels.                
• To ensure zero non-compliances in Internal and External audits for Business continuity            Internal process
•  To ensure zero non-compliances in internal & external audits for allocation of Stocks.
• To Support plant to achieve budgeted dispatch as per plan for the month
• To ensure identification of development needs for associate and ensure implementation of Training with HR department in order to support Departmental goal

1. Key Result Areas

2. Key Interfaces