Lead Administration, Pam Kandivali, ACG Engineering

A.    Job Objective
 To ensure day-to-day plant admin function smoothly.
•    To maintain facility upkeep and make necessary modification as per requirement.
•    Dealing with vendors for smooth and proper facilities like Canteen, Security, Transport, Housekeeping etc
•    To fulfil Contract Labour Management as per production requirement.
To assist internal customers for hotel, travel, communication, office equipment, repairs & maintenance.
B.    Primary responsibilities
Strategic and planning
•    Plan Casual Associates requirement, budgeting, administration, contract management and seek necessary approvals, Statutory compliance, licensing of factory, Contract Labour, FSCCI, Guard Board.
•    Update & initiate renewal of AMC’s, Contract Agreements, CAPEX, Repairs & Maintenance.
Functional
Core
1.    Preparing admin budget, monitoring, managing and reviewing Budgets to ensure adherence.
2.    Lesioning with Local & Regulatory authority for smooth functioning of operations / business.
3.    Effective functioning of Employee Transport, on call transport arrangement, company vehicles.
4.    Control and monitoring of security function, adherence to guard board guideline, CCTV monitoring, addition of cameras, recording & reporting incidents to Head HR on regular basis.
5.    Ensuring & monitoring proper housekeeping of plant, open premises, structure, Washrooms.
6.    Responsible for garden maintenance and development in consultation with top management & consultants.
7.    Looking after communication i.e. voice call, data card, lease line. Tracking of plans & upgradation/optimisation as and when needed.
8.    Ensuring timely payment of Govt dues like Property Tax, Gram panchayat Tax & any other levies.
9.    Timely maintenance of furniture, office equipment, building structure, telephone, EPABX, company vehicles etc.
10.    Contract labour management – Attendance, replacement, maintaining break data, bill verification, statutory compliance, timely payment to vendors and ensuring it has been disbursed to their employees deployed at ACG.
11.    Renewal of factory license, contract labour registration, FSCCI, Security guard board exemption, NOC’s from local authorities for various work
12.    Changes/modification in present building structure wrt washrooms, trenches, restrooms, canteen, offices & its maintenance.
13.    Processing, verification of bills for various vendors & contractors.
14.    Raising PR, PO, bill booking, admin vendor creation.
15.    Arranging office stationery for all the functions.
16.    Looking after PA System.
17.    Support in various employee engagement activities, communication, distribution of various welfare gifts etc. 
18.    Support in 6S activities, visual management, displaying boards.
19.    Publishing various communication to associates regarding admin activities.
20.    Providing related data for various internal & external audit’s to ensure zero NC’s.
21.    Support business to meet business objectives and Strategic goals.
22.    Administration and smooth functioning of Guesthouse facility.

Internal process
1.    Submission of HR & Admin budget data to ACGE COE.
2.    GMI tracker monthly submission. 
3.    Submitting MIS on CA cost, Welfare Cost.
4.    Submit proposal for budgeted CAPEX & major Repairs & Maintenance to seek approvals. 
5.    Carryout period meeting of canteen, transport, admin function and work up on gaps & suggestions.
6.    Conduct periodic survey on admin work.
7.    Raising PR, PO, WO, PO, Payment advises, work item in SAP for various admin activities.
People development
Training housekeeping, pantry, drivers & Security personnel for their respective work and building competencies for better service result.
Guide & coach Front Desk executive & admin assistance on day-to-day work

C.    Key Result Areas 
D.    Admin Index
E.    VOC Score
F.    Engagement Score
G.    Internal HR Audit & CES Score
H.    MIS & Dashboard submissions
I.    Internal surveys on admin services

J.    Key Interfaces
Internal Interfaces    External Interfaces
•    Design
•    Procurement
•    PPC/ Project
•    Assembly
•    QC/EHS
•    Commercials/Logistic
•    Sales/Service/Mktg
•    AE/NPD
•    Finance    •    Vendors, Labour contractors
•    Consultants
•    Auditors
•    Govt Officers
•    Local body of Gram panchayat
•    Social workers & Villagers
K.    ACG Persona
Leadership Competency – L Compass    Technical Competency – T Compass
Persona    Level     Competency    Level
Partner        Liaising & Compliance     Intermediate
Builder        Vendor & contract Manpower    Intermediate
Entrepreneur        Facility Management    Advanced
        Labour Law compliance    Basic
        Data Management    Intermediate
        Admin Budget    Basic
            
L.    Educational and Experience Requirement

Minimum Requirement     Desired 
Level of Education    •    Graduate     •    MBA - HR
Experience    •    8 – 10 years     •    5-6 Years