Lead, Admin, SciTech Europe, Germany

Job Responsibilities for the Position in the Administration/Purchasing/Warehouse Logistics Departmen at SciTech Europe

Purchasing:

- Requesting quotes from suppliers

- Preparing quotes

- Placing orders with suppliers

- Confirming orders 

- Monitoring orders and tracking delivery deadlines

- Filing invoices and entering them into DATEV

- Warehouse management for SciTech (current)

- Packaging & shipping to India

- Special shipments: organizing freight forwarding orders when machinery or other items need to be packaged and shipped to India.

- Establishment of a central warehouse in Müllheim for the European market

- Warehouse management, inventory, etc.

- SAP implementation: Purchasing, Materials Management, and Warehouse Management modules

Administration:

- Invitation letters for Indian colleagues

- Preparing hardware for new Indian colleagues or new colleagues in general. Also, communicating with the IT service provider (Bürgelin).

- Maintaining the inventory list of hardware equipment: laptops, monitors, etc.

- Helping to organize visitors’ stays at the Müllheim location, including hotel reservations, transfers, etc.

- Creating or modifying files (Excel, Word, PDF, etc.) for senior management

- Supporting senior management

- Mentoring new Indian colleagues

SciTech Building Management and Off-Campus Housing:

- Point of contact for questions and issues regarding off-campus housing

- Handle all administrative tasks, including but not limited to: building cleaning, errands, and responding to inquiries from government agencies

- Repairs are carried out

- Organization, organizational systems, and maintenance are managed—and, in some cases, carried out—both within the building and off-site

- Organizing projects, e.g., camera surveillance, the CDG additional space project, etc.

Warehouse Logistics:

- Handling all shipping (international and domestic), e.g., preparing documentation

- Customs clearance

- Packaging

- Forklift certification, if possible!

- Goods receipt

- Hiring transportation companies (including air freight)

- Preparing packing lists and shipping documents